heya everyone!

i'm planning on being at GC:Indy this year and would love to get involved with the ubertable that you guys have boiling up here. I'm hoping to have a version of Criminal Element done in time for the con and would like to get into the table madness with that. when will the paypal thing be available? and will there be some kind of delegation of roles for the people involved? how will the organization of who will be doing what be handled?

oh, and Ron, i have a couple of questions about the type of games that can brought to be sold at the Forge booth. I guess i should PM you about it.

Hello,

Let's have this thread be about any and all questions people have, especially newcomers, about the Forge booth at GenCon this year.

Fred (zathreyel) wrote,

when will the paypal thing be available? and will there be some kind of delegation of roles for the people involved? how will the organization of who will be doing what be handled?

heya ron,

thanks for the quick reply on my questions. i'm definetly looking forward to this since, not only am i hoping to be a game pimp at the Forge booth, but it'll also be my first Gencon. Yay...

but Ron...

Fred (zathreyel) wrote,

Hi

Being new to the role of exhibitor instead of rabid consumer, I was wondering, based upon past experience, how well have books sold in the past at the Forge booth. The reason I ask is I want to have a rough idea on how many I should bring down. 10? 20? 2?

Thanks
Keith

Hi Keith,

There's no actual policy on how many, and I've been proven wrong on several occasions when people asked my advice.

Fellow publishers who've done this: what do you say? My past answer ("20") seems to have been a major under-estimate. 50? Or are there indicators one can use to help make a decision, in terms of pre-convention promotion or sales?

Best,
Ron

Keith,

When I unveiled Dust Devils at GenCon 2002 I sold out of about 40 copies, and we had to turn people away (only a couple, thankfully) on Sunday. Last year, I wasn't at the con, but I still managed to sell around 15-20.

Other games have had more and less success in terms of numbers. My take is that if you don't mind hauling a box of books around, just bring more than you know you'll sell. The worst thing that you could do is run out of copies and turn people away empty-handed.

I'd recommend bringing 30-40 copies.

Zathreyel wrote: ..hoping to be a game pimp at the Forge booth...

Price is an issue, too. If your game is $10-ish, you will sell more. If it breaches the $10-25 mark, you will sell less (but you'll make more per copy).

Jake

I have two questions and am unsure about which thread to post both in. So I'll just put em together here. The first is for being a volunteer at the forge booth. I will not be selling a game, I just want to help. Is the cost for that badge the same as a normal badge? and I send that money to Ron? Or can I buy a general attendee's badge and just help out anyway?

Secondly, If the above is the case I have a question on accomodations. Looking at their website they seem to have a system of getting a hotel room through them when you have registered ( I understand that they reserve a block of rooms). For those who went before, did you use said system or just establish your accomodations directly with the hotels?

Myself, two freinds, and my wife are planning on going out there. Only two of the four of us are wanting to go to the convention itself and only I (I'm pretty sure) want to hang out with the Forge people a bunch :). So I was looking into getting rooms with the living room area thingie and I don't know if such things are available if we go through Gencon's hotel reservation system.

Thanks much.

Trevis

Trevis,
You need to buy a badge through the Gencon site to reserve a room through their system. There are a few options.

option 1: Have your wife buy her badge through the gencon site and reserve the room under her name.

option 2: Buy an extra 1 day badge through the gencon site. The number of days your badge is good for doesn't make any difference on how many days you can get a room. Simply buying a badge gets you access to the system.

option 3: Call the hotel directly and reserve a room as if you were not going to the con. This might cost more and seriously limit your hotel choices.


If you want a room with a livingroom area, the Comfort Inn has 5 person suites for $149 a night which is a damn fine deal for a room with 2 beds, a couch, table and kitchenette. - That's what my Fiance got.


hope that helps

,Matt Gwinn

Hello,

Trevis, you wrote,

The first is for being a volunteer at the forge booth. I will not be selling a game, I just want to help. Is the cost for that badge the same as a normal badge? and I send that money to Ron? Or can I buy a general attendee's badge and just help out anyway?

Secondly, If the above is the case I have a question on accomodations. Looking at their website they seem to have a system of getting a hotel room through them when you have registered ( I understand that they reserve a block of rooms). For those who went before, did you use said system or just establish your accomodations directly with the hotels?

This might not help yourself, but there is a Super 8 (I think thats it) not like 10 minutes from the Convention!
Went last year, spent like $47 for a 1 night stay, 2 person. Rooms are a touch small, but it is RIGHT around the corner from the convention (back lot leads to the exit to the place, which is right off another exit). Not too shabby.
Plus, I was able to get the room like the night before the convention (it was kinda up in the air as to whether or not we were going, so lodging got last minute treatment).

Is that a ten minute WALK? Or are you assuming some sort of vehicular use?

I too am hoping to have my fabulous debut as a game designer, Masters and Minions, ready in time for GenCon. Joining y'all at an uber-table sounds much better for my purposes than a booth of my own, and the extra stuff at the $200 level definitely sounds worth it to me.

Before I sign on, though, allow me to ask about some potential complications:

1) I already bought a badge for myself, in order to submit an event (a three-round D&D tournament using material from Masters and Minions. All Forgers are encouraged to play: hopefully it’ll be fun in its own right and not solely an excuse to give away copies of our book & related merchandise!). However, one or two of my co-authors are also planning to attend but haven’t registered yet. Would it be possible for one of us to buy a badge from you, but for all of us to serve as volunteer game-pimps? (None of us are babes, alas.)

2) As the above implies, my company is a fledgling independent publisher of RPGs, but our initial offering is a d20 book rather than a true indie RPG. I certainly feel we have more in common with “you” than with “them”—we intend to release original game-systems in the future as well as licensed products, and the principles on which our company is founded are deliberately opposed to the mainstream “industry standard”. But, having endured the shame of being devoted to D&D throughout the worst years of T$R, I’ll understand completely if our indie cred is declined this year; we’ll try again!

I look forward to meeting y’all at the table one way or another, and hats off to Ron for creating this fantastic opportunity.

Hi there,

Good news for you on both counts.

1) I already bought a badge for myself, in order to submit an event (a three-round D&D tournament using material from Masters and Minions. All Forgers are encouraged to play: hopefully it’ll be fun in its own right and not solely an excuse to give away copies of our book & related merchandise!). However, one or two of my co-authors are also planning to attend but haven’t registered yet. Would it be possible for one of us to buy a badge from you, but for all of us to serve as volunteer game-pimps? (None of us are babes, alas.)

2) As the above implies, my company is a fledgling independent publisher of RPGs, but our initial offering is a d20 book rather than a true indie RPG. I certainly feel we have more in common with “you” than with “them”—we intend to release original game-systems in the future as well as licensed products, and the principles on which our company is founded are deliberately opposed to the mainstream “industry standard”. But, having endured the shame of being devoted to D&D throughout the worst years of T$R, I’ll understand completely if our indie cred is declined this year; we’ll try again!

Lxndr wrote: Is that a ten minute WALK? Or are you assuming some sort of vehicular use?

Okay I have a couple of questions regarding GenCon Indy this year that may be a bit open ended butI can't think of any other way to ask them. I think I should preface them by stating I plan on being a part of the Forge booth once the call for cash goes out and I have already booked my hotel room for the duration.

1. What kind of stuff should I prepared for? By this I mean problems and such. My work has its own trade show so I have an understanding about what is needed for the host of such an event, but I am a bit clueless when it comes to the exhibitor.

2. Is there some sort of unifying (sp?) factor that everyone at the Forge booth takes part off? T-shirts of something, or a specific style of dress that is acceptable/unacceptable. I have to wear a suit when I work our show and I realize that GenCon is a bit different than large meeting for chest physicians, but I was wondering if there is a professional standard or something (like no pants with holes in the crotch).

3. What are the logistics like when we get there? Is there going to be some sort of contact/meeting place so we can get set up?

4. To add to that, what is set up like and what is needed from those of us that plan on being a part of the booth concerning set up?

5. Do we do demos at the booth and stuff? Should we work up some sort of sell sheet for the other people at the booth?

6. How does money change hands? If I remember correctly Ron collects the $100/200 from us through paypal, but how are things run on the show floor?

I'm sure some of these questions are a bit early and may not have answers because there are mutiply answers, but any clarification would be appreciated. Also, if there is something I should know that I didn't cover please let me know. I'm sure I will have other questions as well one I'm done writing this.

Thanks in Advance
Keith

Bob Goat wrote: Okay I have a couple of questions regarding GenCon Indy this year that may be a bit open ended butI can't think of any other way to ask them. I think I should preface them by stating I plan on being a part of the Forge booth once the call for cash goes out and I have already booked my hotel room for the duration.

answers based on past years. Likely but not necessarily relevant for this year.

1. What kind of stuff should I prepared for? By this I mean problems and such. My work has its own trade show so I have an understanding about what is needed for the host of such an event, but I am a bit clueless when it comes to the exhibitor.

The booth doesn't take credit cards (except for companies represented by Tundra last year who provided us with the machine). The collection of money and distribution of money has been a little bit of a free wheeling affair in the past, though we're working on some ideas for that.

General booth rules...no loitering. You're either demoing, pimping, working the cash box, or taking yourself elsewhere so as not to clog the booth.

You're expected to willingly and joyfully pimp all the games not just your own.

Courtesy and enthusiasm is a must.

2. Is there some sort of unifying (sp?) factor that everyone at the Forge booth takes part off? T-shirts of something, or a specific style of dress that is acceptable/unacceptable. I have to wear a suit when I work our show and I realize that GenCon is a bit different than large meeting for chest physicians, but I was wondering if there is a professional standard or something (like no pants with holes in the crotch).

T shirts have been discussed. There has not been any unifying dress in the past. The dress code is...its a gamer con...but you are representing other peoples product...use good judgement.

3. What are the logistics like when we get there? Is there going to be some sort of contact/meeting place so we can get set up?

Logistics in the past were "cross your fingers and hope to get lucky". I'm hoping that part is a little better organized this time around.

4. To add to that, what is set up like and what is needed from those of us that plan on being a part of the booth concerning set up?

Set up is not a huge trade show type extravaganza but there is some work involved and some trial and error. Its a group event for folks to pitch in on.

5. Do we do demos at the booth and stuff? Should we work up some sort of sell sheet for the other people at the booth?

Yes, try to keep demos short sweet and punchy. Ideally you learn how to demo a couple other games as well.

Yes, sell sheets are a great idea.

6. How does money change hands? If I remember correctly Ron collects the $100/200 from us through paypal, but how are things run on the show floor?

Last year we had a cash box with a dedicated someone working it and filling out reciepts. No book should leave the booth unless the cash box person has recorded the sale. Funds are split up at the end of each day.

Given the laborious process of splitting up the funds. Paul had the idea of cutting of a "day" a couple of hours before close and departing the hall for a quiet hotel room to do the calculations. Subsequent sales become part of the next days division.

Checks are doable but have to be made out individually to the individual companies. I think last year Ron allowed checks for indie games to be made out to Adept and then the indies were paid out in cash, but I don't know if he intends to do the same.

I haven't been able to get ahold of Ron via email, and I know he's rilly busy so rather then keep pestering him, I scrounged up my account here and voila! A GenCon thread. Yay.

So... I read over the thread but I'm still not clear on what's going on. I signed up for last year, ponied up for room sharing, and then had to bail at the last minute due to circumstances beyond my control. Needless to say I was not happy. I'm hoping not to repeat that this year.

So... if there's still room to join the booth monkey brigade, how do I go about that, and if there isn't, um... then I guess I don't have any questions and I'll just go about everything the usual way.

If this info has been posted elsewhere feel free to kick me in that direction.

Thankies!

NtD

I'd also like to add my tenuous interest to joining the Forge booth. I'd like to pimp and sell ReCoil at GenCon, but this will be my first major Con, so finances are less than steady, and my time management is as well.

What's the deadline for joining up with the booth? Also, is there a limit to how many people are being accepted to work at the booth?

I really shouldn't tell anyone how it all works, it's not my place to say. What I can say is that the answers to your questions, Nev and Lance, have already been posted in this or other of the GenCon threads. Do a little more reasearch, and you'll find your answers.

Mike